Greater Catalina / Golder Ranch Village Council

Bylaws

BY-LAWS OF THE
GREATER CATALINA/GOLDER RANCH VILLAGE COUNCIL, INC.
Amended and adopted ______________2004

MISSION STATEMENT

The Council is a non-governmental organization assigned to function as an information conduit between the citizens in the unincorporated Catalina/Golder Ranch and surrounding areas and the governmental bodies and other external entities that impact these areas. The Council achieves this mission through provision of a public forum for discussion of relevant current issues by conveying information between the citizens and the area officials, boards and panels in Pima and Pinal Counties; by helping citizenry obtain needed improvements to infrastructure and services; and by working with the Public Health and Public Safety agencies it improves the health and security of citizens in the area.

ARTICLE I: CHARTER/NAME

1.1 The Greater Catalina/Golder Ranch Village Council, Inc. (hereinafter referred to as “The Council”) is a 501(C)(3) corporation chartered under the laws of the state of Arizona and filed with the Arizona Corporation Commission. In any instance in which these By-Laws conflict with the Corporation Articles, the Corporation articles shall be deemed to be superior and senior.

1.2 The known place of Business of the corporation in the state of Arizona shall be located at 3414 E. Golder Ranch Road, Tucson, Arizona 85739. The Corporation may have other offices as the elected Councilpersons may determine in the course of their business.

1.3 The known place of business and the office of the statutory agent may be changed from time to time by the majority vote of the seated Council members followed by filing a statement with the Arizona Corporation Commission pursuant to applicable law.

ARTICLE II: COUNCIL MEMBERSHIP

2.1 Any qualified resident of a defined District is entitled to be nominated to and run for a vacant position on The Council. Any qualified resident from within the overall community constituency is entitled to be nominated to and run for one (1) of the four (4) At large positions. There are eleven (11) positions for Council members. Such number can be changed in accordance with the procedures described in ___date________ Amendments to the By-Laws of the Corporation.

2.2 Qualification for Membership:

Membership in this Council shall be limited to those individuals residing within the boundaries of the community known as Greater Catalina/Golder Ranch Village Council.

The community is divided into seven (7) districts for the purposes of election of Board of Directors, as set forth in 2.3 below.

2.3 The Districts:

District One: Pima County, Sections 15, 16, NE Quarter 20, 21, 22 and 29 East of Hwy 77. (Swan Road alignment on East) Township 11 South, Range 14 East.

District Two: Pima County, Sections 11, 12, 13, 14 and 23 (Swan Road alignment on West) Township 11 South, Range 14 East.

District Three: Pima County, Sections 9 and 10, Township 11 South, Range 14 East.

District Four:

Pima County, Sections 3 and 4, Township 11 South, Range 14 East.

District Five:

Pima County, Sections 1 and 2 Township 11 South, Range 14 East.

Pinal County, Sections 34 and 35, Township 10 South, Range 14 East.

District Six: Pinal County, Sections 13 and 14 (South of Biosphere) 19 (Oracle Junction) and 27 (Loma Serena portion) Township 10 South, Range 14 East.

District Seven: Pinal County, Sections 23 through 28 (excluding Loma Serena in 27), 33 and 34 (SaddleBrooke) and Section 32 (Eagle Crest) Township 10 South, Range 14 East.

At Large Council Positions: There shall be four (4) at large council positions to be filled by any qualified resident elected or appointed from within the defined territory of The Council. There shall be no more than one (1) At Large Council member from any of the seven (7) defined districts.

2.4 Council members shall be elected for terms of three (3) years, with approximately one-third (1/3) of the members’ terms expiring each year. Council members may not serve more than two (2) consecutive three (3) year terms. Council members appointed to The Council to fill a mid-term vacancy shall serve the remainder of the term associated with that position. That partial term service shall not apply toward the two (2) consecutive term limit defined above.

2.5 Council elections will be held in May of each year at a time and place designated by the Nominating/Election Committee appointed by the sitting Chairperson in February of that year. Public notice of nomination procedures and polling places and times shall be the responsibility of the Nominating/Election Committee and shall commence in March of that year.

2.6 Candidates for office shall come from the following sources:

2.6.1 Incumbents who agree to run for a second term.

2.6.2 Residents who are nominated through the Nominating/

Election Committee either by others or by self-nomination.

2.7 Council members shall be elected by receiving a simple majority of the votes cast in their districts. In the event of a tie vote, lots shall be cast to determine the winner.

2.8 The results of the election, including names, districts, and votes received shall be posted within twenty-four (24) hours of determination, and published as soon thereafter as practicable.

2.9 New Council members shall be seated at the first Council Meeting in June of that year.

2.10 A Council member is free to resign at any time. Such resignations should be conveyed to the Chair through written, signed correspondence. The resignation will be accepted and The Council will document the resigner’s date of notification by appropriate notation to the minutes of the meeting where the resignation is accepted.

2.11 A Council member who is absent without any prior notification, excuse or other extenuating circumstances may be considered to have resigned and shall be so notified through the process in 2.12 below. The member shall have the right to appeal by letter to the Chair. In such a case, a hearing with The Council will be scheduled, either at a regularly scheduled meeting or at a special meeting at the Chair’s option.

2.12 Any Council member may be removed from office as follows: The Council shall make and approve a motion to remove the individual from office; The Council member to be removed shall be notified, if possible, thirty (30) days prior to the effective date of termination of office; the correspondence of notification shall normally include an offer to conduct a hearing if the member so chooses, within thirty (30) days; and the decision to sustain or revoke the member’s termination shall be made at that meeting.

ARTICLE III: MEETINGS

3.1 The Council shall hold a public meeting the fourth (4th) Tuesday of each month, excepting December at a location and time to be determined and posted by the Chair.

3.2 The Council shall hold executive session the second (2nd) Tuesday of each month at a location and time to be determined and posted by the Chair.

3.3 The public meeting following the elections will be known as the Annual Meeting and shall be for the purpose of electing the Officers of The Council and for such other business as may come before The Council.

3.4 A Special Meeting may be held upon the call of the Chair.

3.5 A quorum shall consist of a number greater than fifty percent (50%) of the then-sitting Council members.

3.6 Each Council member shall be entitled to one vote.

3.7 Proxies shall not be permitted.

3.8 Voting shall be by voice except when another form is determined and required by the Chair.

3.9 In other than scheduled meeting situations, the Chair may request electronic voting, which includes, but is not limited to, emails or Facsimile.

ARTICLE IV: OFFICERS OF THE COUNCIL AND THEIR DUTIES

4.1 The officers of The Council shall be elected for one (1) year terms at the first meeting in June, barring any special circumstances which would postpone the election, in which case the election would be held at the first meeting in the month following the election of Council members.

4.2 The following will be the prescribed officers of The Council:

4.2.1 The Chairperson shall be the chief executive of The Council, shall preside at all meetings, shall appoint members to ad hoc or permanent committees, shall be authorized to sign checks in payment of Council indebtedness and carry out other duties appropriate to the Chairmanship.

4.2.2 The Vice-Chairperson shall be empowered to carry out all duties of the Chair in the absence of the Chair.

4.2.3 The Recording Secretary shall keep the minutes of The Council, retain originals or copies of all legal and empowerment records, retain and make available as necessary the By-Laws of The Council, keep pertinent correspondence of The Council and track the terms and expiration dates of Council members’ terms. The Secretary shall make arrangements for off-premise storage of records vital to The Council’s business as necessary.

4.2.4 The Corresponding Secretary shall prepare, issue and manage documents that deal with Council business.

4.2.5 The Treasurer shall keep the books of the corporation and shall be accountable for all receipts and expenditures. The Treasurer shall pay no invoice nor debt without the approval of the responsible Council member and shall write no checks in excess of $100 without approval through a Council vote, except that recurring billings may be authorized in advance by The Council. The Treasurer shall report on the financial condition of The Council each month and shall publish a balance sheet and annual income statement available to the public within forty-five (45) days of the end of the calendar year.

4.2.6 The Chairperson may appoint a Sergeant At Arms, pro-temp, from time to time as necessary.

4.3 No member of The Council shall receive direct or other material compensation for service on The Council nor shall any member receive reimbursement for routine expenses associated with Council membership, such as driving to and from meetings, using home office supplies, etc. A Council member will be reimbursed for the direct expenses such as publishing, advertising, purchase of office supplies, etc. when that Council member presents a proper, paid invoice or receipt, signed by The Council member.

ARTICLE V: WAIVER OF NOTICE

5.1 Whenever any notice is required to be given to any Council Member or Officer of The Council under a provision of these By-Laws or under the provision of the Articles of Incorporation or under the provisions of any law of the State of Arizona, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated, therein, shall be deemed equivalent to the giving of such notice.

5.2 In areas not mentioned in the By-Laws above, Robert’s Rules of Order shall prevail.

ARTICLE VI: AMENDMENTS TO THE BY-LAWS OF THE CORPORATION

6.1 These By-Laws may be altered or amended by The Council at any duly constituted meeting of The Council by two-thirds of the members present, providing a quorum is present. The proposed changes to the By-Laws shall be distributed thirty (30) days in advance of the meeting and adequate time for discussion shall be provided. Vote shall be by roll call with any dissents noted. The effective date of change shall become part of the Title area of the By-Laws.

Approved by resolution of the Greater Catalina/Golder Ranch Village Council, ______________, 2004.

Approved____________________________Date_________

Chairman, Greater Catalina/Golder Ranch Village Council

Witness______________________________Date________

Secretary, Greater Catalina/Golder Ranch Village Council

Greater Catalina / Golder Ranch Village Council