THE GREATER CATALINA/GOLDER RANCH VILLAGE COUNCIL

EXECUTIVE SESSION*

Golder Ranch Fire Station, Classroom #2

(Class room on the east end of the training building)

 

Tuesday, August 12, 2008, 7P.M.

 

    1. CALL TO ORDER – Mark Miller, JoAnne Linnemann, Kristie Foss, Paulette Stark, Sue Campbell
    2. ADDITIONS TO ADVANCE AGENDA/ORDER OF THE DAY – email from Kristie & Paulette & fundraiser.
    3. REVIEW/CORRECTIONS, IF ANY/APPROVAL OF MINUTES – JoAnne will review and send out minutes for approval. 
    4. SECRETARIES REPORT-JOANNE LINNEMANN - none
    5. TREASURER'S REPORT-TOMMY TUCKER – not in attendance
    6. STANDING COMMITTEE REPORTS/UPDATES
      • COMMERCIAL, RESIDENTIAL & SUBDIVISION-MARK KENDALL
      • COMMUNICATIONS- SUE CAMPBELL - none
      • FINANCE-MARK MILLER- Grant Writing Proposals – Mark would like to move ahead on the requirements that the grant writer has requested.   Mark asked Sunie to be the grant writing coordinator – gathering information from members and getting it all to the grant writer.   Shelby & Partner made full presentation at last Executive session and they voted to use them for grant writing.   List of information that they need:
        1. current year fiscal budget, complete financial statements for previous fiscal year (income/expense statement, balance sheet) – audited if available; 
        2. description of other sources of financial support;
        3. mission statement;
        4. copy of IRS 501C3 letter;
        5. brief history of organization;
        6. listing of BOD;
        7. detailed description of program and objectives;
        8. bio of all council members (due to Sunie by Friday).

 2 major areas to apply for – capacity building – start up capitol (3,000 – 4,000 dollars) 2nd area – community building = a. monthly mailed newsletter like the Village Voice; b. advertising to help defer costs in the future; c. will need money for rent; d.  in the future a part-time coordinator; e. applying for more grants will be a little easier.   Mark is also interested in reaching out to community and sponsoring events.  

      • ARROYO GRANDE- KRISTIE FOSS AND PAULETTE STARK – Oro Valley Town Council is accepting the Sonoran Desert Protection Plan for wildlife preservation and they nixed the LaCholla Extension.  
      • LONG RANGE PLANNING- TOMMY TUCKER – not in attendance
      • COORDINATION OF EVENTS – Paulette & Kristie The four people that she wanted as speakers can come in August but our agenda is currently full for August with CAP speakers.   September & October focus on getting candidates in from the general election.   Democrats need representation.   LD26 House and Senate (total 6 candidates) as yet to be decided.   3 minutes to introduce themselves and some prepared questions and then time for questions and answers.    We’ll try to get Oro Valley for October.  
      • Discussed ways to raise money for little boy (Dustin) that requires funding for family support pending upcoming kidney transplant in Phoenix.  Basha’s & Canyon Bank want to be part of community.   Will ask the Elks Club if we can have a pancake breakfast on a Sunday morning.  
    1. AGENDA FOR UPCOMING SESSION – CAP speaker
    2. OLD/NEW BUSINESS FOR FUTURE ACTION -
    3. ADJOURNMENT @ 2010

*Subject to closure for privacy and/or sensitive issues, otherwise, open for public oversight but not to public comment, except by invitation.

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